Contracts Administrator - LNG
Position Ref:3457
Location:Indonesia
Type:Contract
CONTRACTS ADMINISTRATOR - LNG is required by Mentor IMC Group for assignment to our client's world class LNG project, site location in Indonesia. Asian fabrication yard experience strongly preferred.
The project is the world class Gorgon LNG development where the major module construction activities are to take place at awarded site locations.
Commercial terms and conditions of assignment will be provided to technically reviewed successful applicants in due course.
Durations of assignment will be long term i.e. typically 24 months extendable on a rotation of 8x2.
POSITION SCOPE
Adopt and maintain the Site Contracts Administration procedure and processes.
Execute the Contract management and administration role in accordance with the Project Contract Administration Procedures, the Contract Management System (CMS), and the site specific management procedures as directed by the Contracts Manager.
Establish and maintain good working relationships with the other site team members and the Contractor.
Foster and support the one team approach and take an active role in health, safety and welfare matters.
PRINCIPAL RESPONSIBILITIES
- Assist the Contracts Manager and Senior Contract Engineer in the execution of the following activities and assume a primary role any of the activities specifically delegated:
- Ensure the contract activities required to be performed in, or recorded in, the CMS are executed correctly and are up to date. Ensure any activities executed outside CMS for reasons of necessity or practicality are incorporated/summarised in CMS to the extent practicable.
- Review incoming and outgoing communications, instructions, transmissions between Company and Contractor to ensure contractual correctness and avoidance and/or identification of potential contractual and/or commercial problems.
- Draft contractual correspondence, instructions, and notices to Contractor.
- Attend periodic (weekly) progress meetings, and ensure that the minutes reflect an unbiased record of the discussions and issues addressed.
- Review and verify Contractor's Monthly Progress Payment Application and Company Interim Payment Certificates.
- Evaluate commercial effects of any Site Instructions issued by Company to the Contractor.
- Ensure accurate and comprehensive Contract records and reports are produced and maintained for Site Instructions, Contract Change Requests, Contracts Changes (actual and foreseen), and any supporting communications or documentation.
- In conjunction with the site Quantity Surveyors agree additional "star rates ($ and manhours) required for the Schedule of Rates, daywork accounts, reimbusible item accounts and the like.
- Assist in review and evaluation of Contractor's Change Order Requests and formulation of Contract Changes for issue by Company.
- Assist in evaluation of Contractor's contractual claims, and recommendations for financial settlement.
- Assist settlement of the Contract Final Account.
- Assist in processing insurance claims and vendor backcharges with the appropriate Company department.
- Support monitoring Company free issued equipment and material to Contractor and potential results of late (or early) delivery..
- Support in any insurance related matters concerning loss or damage.
- Support monitoring Company issued Technical Information, including IFC drawings, specifications and any revisions, to Contractor and potential contractual or commercial results of late delivery.
- Assist preparation of the Contract contractual and commercial Close Out Report.
QUALIFICATIONS / EXPERIENCE
- Professionally qualified in Quantity Surveying or Engineering or Degree level qualified in a related field.
- A minimum of six (6) years previous contract administration experience in Oil and Gas industry fabrication with a contracting or client organisation.
- Experience of Schedule of Unit Rates, re-measurable contracts.
- Experience of a construction site or fabrication yard working environment.
- Overseas working experience.
- Good communication skills, verbal and particularly written, in English.
- Computer literate in normal office software applications.
- Mobile, and able to work on Far East assignment.
